Trivire is a housing corporation that rents out houses and apartments, also taking responsibility for their maintenance. To account for the upcoming maintenance expenses, a preliminary booking of 1 euro is made in the accounting software, Microsoft Dynamics. Once the actual invoice for the work is received, the finance department has to correct such entries by updating the system with the final costs.
hours saved per year
more time per employee to focus on tenants, risk management and reporting
accurate data entries,ensuring high data quality and compliance
Entries are automatically corrected three times a day
24/7 availability and zero dependence on staff
Increased data quality and accuracy for reliable financial reporting
Any time Trivire receives a maintenance invoice with the actual work costs, they need to rectify the preliminary booking containing the estimated costs by navigating the user-interface within Microsoft Dynamics. This manual exercise involves relatively straightforward yet repetitive and frustrating clicks and actions, which when executed multiple times a day, result in typos and wrong actions performed. Consequently, financial data is inaccurate, causing incorrect reporting, unreliable insights and hampered compliance.
Before partnering with Yarado, Trivire employees had to perform a few manual actions each time an invoice came in, making the process ill-structured and repetitive:
Trivire now enjoys a fully automated process when it comes to correcting hundreds of entries. As a result, a significant amount of time and money is saved each week on manual labour. While the process is automated, mistakes and erroneous entries no longer happen, allowing for accurate reporting and compliance. Yara is available 24/7 all year around, so even during the holiday period when finance managers are off, maintenance expenses are being tracked. With their digital colleague Yara working fulltime, Trivire has identified additional processes they would like to automate to achieve even greater operational benefits for their organisation – one of them is monitoring sensor data installed in tenants’ houses in order to support tenants more pro-actively. The digital colleague, Yara, works autonomously and is scheduled to take the following actions three times a day: